###### Case study # How a New York State MWBE Excavation Leader Grew Operations Without Growing Overhead #### Tompkins Excavating scaled job site operations by 40% while keeping back-office headcount flat — all with faster payroll approvals and streamlined reporting. ###### PAYROLL 7 0 % ###### Payroll time saved ###### growth + 2 % ###### In job sites and active crews ###### Increase 4 0 % ###### In back-office hours ### Client background Tompkins Excavating is a New York State **certified MWBE (Minority & Woman-Owned Business Enterprise)** serving commercial, municipal, and residential clients throughout the Hudson Valley for over four decades. Founded originally as a landscaping company, it expanded into full excavation, site infrastructure, utilities, grading, and mass earthwork projects across Westchester, Putnam, Rockland, Orange, and Dutchess Counties. ## Standardized workflows and improved field adoption reduced administrative friction while supporting continued growth. #### The Trayd Difference ### Challenge **As Tompkins Excavating expanded its New York public-sector work, certified payroll and prevailing wage requirements increased administrative strain.** Legacy tools like ExakTime and Paychex created fragmented workflows and offered limited language support for field crews, leading to manual corrections and approval delays. Leadership needed to support a growing, multilingual workforce across more job sites—without adding back-office headcount or increasing compliance risk. ### Solution Tompkins Excavating updated its back-office operations to better support continued growth across New York public-sector projects. Core capabilities included: - Unified payroll, time tracking, and compliance in a single system - Multilingual time entry, supporting their workforce language plus eight additional languages - Automated certified payroll and prevailing wage calculations for NY public-sector work - Streamlined payroll approvals with real-time visibility - Standardized compliance reporting for audits and agencies ### Results The results were immediate and quantifiable: - Weekly payroll approval time dropped by **70%**, shrinking a full-day process to just a few hours - Certified payroll and recurring compliance reports generated automatically, cutting reporting time from **8 hours to 30 minutes** - Increased visibility into labor activity across crews and job sites as operations scaled by **40%** - Payroll and compliance operations scaled with growth, with **no increase in back-office administrative workload** ## The all-in-one construction back office operating system.